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Sending RFPs to Bidders

Easily invite bidders, track their statuses, and manage manual bids with INGENIOUS.BUILD’s streamlined interface, ensuring a flexible and efficient RFP process.

Overview

INGENIOUS.BUILD simplifies the RFP process by providing a centralized platform to invite, track, and manage bids, enhancing efficiency and collaboration for all project stakeholders.

Prerequisites 

  • The Bid Package must be created to send an RFP to bidders.

Process 

  1. Select Bidders

    1. Open the Bid Package and click Add Bidders.

    2. Choose Invite Bidder(s) to invite bidders to submit proposals via INGENIOUS.BUILD

  2.  Choose Contacts
    1. A list of contacts matching the RFP type will appear.
    2. Search for companies or individuals to invite and select one or multiple recipients.
    3. If a contact isn’t listed, type their email address to add them.
  3.  Send Invitations
    1. Click Submit to Bidders to save and send invitations.
  4.  Track Bidders
    1. Each invited bidder will have a bid card displaying their status, such as when they read the RFP if they intend to bid, or if they’ve submitted a proposal.
    2. Click Add Bidders to invite additional participants.
  5.  Manage Manual Bids
    1. If a bidder prefers not to use INGENIOUS.BUILD, switch their bid card to Manual Bid by clicking the three dots in the upper-right corner of their bid card and selecting Switch to Manual Bid.

 

Tip: Curious about the bidder's experience? See our article on Creating a Workspace and Responding to an RFP for details.

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